Roofing invoice template: free PDF priced by the square

Roofing invoice template

A roofing invoice prices shingles and tear-off by the square, trim and flashing by the linear foot, and lists decking, disposal and the permit separately. The sample below is a full reroof on a 24-square house.

A made-up job, filled in to show how it's written. No sign-up, no email. US Letter, 1 page, 32 KB.

What's on this sample

Invoice INV-128 from Summit Ridge Roofing to Marcus Bell. Issued 30 Oct 2026. Due Due on receipt.

Description	Qty	Unit price	Amount
Tear-off and disposal (squares)	24	$89.00	$2,136.00
Architectural shingles (squares)	26	$310.00	$8,060.00
Synthetic underlayment (squares)	26	$38.00	$988.00
Ice and water shield (lin ft)	120	$2.50	$300.00
Ridge vent (lin ft)	42	$9.50	$399.00
Drip edge (lin ft)	180	$3.25	$585.00
Rotted decking, OSB (sheets)	6	$85.00	$510.00
City reroof permit	1	$225.00	$225.00
		Subtotal	$13,203.00
		Sales tax (0%)	$0.00
		Total	$13,203.00

The notes printed at the bottom

Full reroof at 1904 Cedar Bend Dr, done Oct 30, as quoted on EST-12. Decking photos sent by text Oct 28. 10-year workmanship warranty per the signed contract.

Why it's written this way

Roofing is priced by the square (100 sq ft). Tear-off and disposal are billed on the roof's 24 squares; shingles and underlayment on 26, which covers cutting waste.
Trim and flashing are in linear feet, each on its own line, so a homeowner or adjuster can check the measurements.
Decking is a count of sheets with photos sent separately: the line customers most often question.
With Due on receipt, the PDF prints 'Due on receipt' instead of a date.

How to make a roofing invoice

The property address and the job (full reroof, repair, gutters).
Tear-off and disposal by the square, on the roof’s measured squares.
Shingles by the square, including waste for cuts, hips and ridges.
Underlayment by the square, and ice and water shield by the linear foot where it goes.
Trim, flashing and vents by the linear foot: drip edge, ridge vent, step flashing.
Decking replaced, by the sheet, with photos.
Permit and any dumpster fee if not already in the tear-off price.
Warranty terms and the estimate it came from, in the notes.

What is a roofing square?

A square is the amount of material that covers 100 square feet of roof once installed. A 2,400 square foot roof is 24 squares. Shingles are ordered and priced by the square, with extra for waste, which is why the sample bills tear-off on 24 squares and shingles on 26.

Decking and other surprises

Rotten decking is usually found only after tear-off. Agree a price per sheet in the estimate, photograph what you replace, and bill the actual count. A line like “Rotted decking, OSB (sheets) 6 at $85” with photos sent the same day rarely gets disputed.

Insurance jobs

When an insurer is paying, the adjuster compares your invoice with their own estimate line by line. Use the same units they use (squares, linear feet, each), keep your line names close to theirs, and keep photos of every item. Put the claim number in the notes.

Payment terms on a roof

Roofing invoices are often due on completion. In Invoice Maker, choose Due on receipt and the PDF prints “Due on receipt” instead of a date, as in the sample. For larger jobs, agree any deposit or progress payments in the contract and bill each one as its own invoice.